Tampering with electronic records or data has never been easier. With the massive volumes of data now being created and stored, and as more organizations turn to the cloud, can you prove the integrity and defend the authenticity of your electronic records in a legal or regulatory dispute? Can you demonstrate beyond a shadow of doubt that they have not been altered at any time—even decades after their creation?
Now more than ever, you need the power to prove that your critical business and other vital records, files or other digital content are authentic.
You need AbsoluteProof®.
AbsoluteProof | Absolute Confidence…Absolute Peace of Mind
With AbsoluteProof, you have the confidence you need to attest to the integrity of your electronic records. And the peace of mind that comes with knowing your intellectual property, trade secrets, legal documents, electronic health records, accounting records - any kind - have not been altered.
The courts are making judgments on the side of prudent and rigorous electronic record authentication. Any retained electronic business record can be used as evidence for or against you in the course of litigation, audits and regulatory investigations, as long as the records can be proven authentic.
Consider Judge Paul W. Grimm's ruling in the Lorraine vs. Markel case: "If it is critical to the success of your case to admit into evidence computer stored records, it would be prudent to plan to authenticate the record by the most rigorous standard that may be applied."
Currently there is no single standard for the use and retention of electronic records. But, given the increasing pressure to ensure that electronic records are managed in a prudent and compliant manner, you should take steps to proactively preserve the authenticity and evidentiary strength of your electronic records NOW!
Regulatory/Legal Compliance
Do you have a regulatory requirement to maintain authentic records? As an example, the Uniform Law Commission of the US recently passed a motion to require all state-level government agencies to adopt a new law requiring the ability to demonstrate authentic state government records, and the federal government recently was issued a mandate to improve its electronic record preservation process. How are you proving that you are meeting these kinds of requirements?
Professional Liability
Do you maintain records as an element of your profession that you will need in order to protect yourself against a liability claim? For example, are you collecting client or patient information and electronically storing your notes and other recordings? Are you If a patient or client were to disagree with your findings, can you prove those records are authentic and accurately reflect their original state?
Protecting Custodial Data
Do you take possession of and manage other parties data? Can you prove that it hasn't changed during your watch? Does that expose you to liability? Do your customers have a concern over the protection of their data being maintained in the cloud?
The Cloud Challenge: Chain-of-Custody Protection
Today, many critical back-office applications are outsourced to third-party service providers operating in a cloud environment. Archiving, transcription, e-commerce, and record management are but few applications that have been cloud-enabled. Service providers managing these applications are a critical link in the chain of custody in terms of how this valuable data is managed...and by whom.
AbsoluteProof enables the verification of the integrity of electronic records and data throughout their chain of custody to prove that they are authentic, no matter how many people or organizations have "handled" them. Using AbsoluteProof gives cloud service providers the strongest proof of the validity and authenticity of records, thus allowing them to focus on delivering their services and mitigating their risk. For service providers, integrating AbsoluteProof into your service operations can deliver new revenue opportunities, and provide a key service differentiator - that of irrefutable proof of customers' data integrity - over your competition.
It doesn’t matter the business you are in, you need absolute proof to withstand today's integrity and authenticity challenges. No matter your industry, or whether you're maintaining your own records and content or are using the cloud, Surety can help lock down and enable proof of the integrity of critical business records and other digital content.
AbsoluteProof Electronic Record Authenticity Solutions:
- AbsoluteProof for OpenText Content Server - an automated software module for providing content integrity of records in the Content Server ECM framework
- AbsoluteProof for MS SharePoint - an automated software module for providing content integrity of records in the Microsoft SharePoint platform
- AbsoluteProof for MS Exchange -an automated software module for providing content integrity for email messages and attachments
- AbsoluteProof Desktop - easy-to-use application for one-click "sealing" and validating individual records, files or other digital content on Windows-based desktop systems
- AbsoluteProof Sign & Seal - desktop application that enables incorporating both the "signing" and the "sealing" of electronic content, delivering increased protection for long-term legal defensibility beyond what a digital or electronic signature alone can provide
- AbsoluteProof FolderSeal - Windows-based application that performs automatic "sealing" of new or updated records or files stored in folders and subfolders
- AbsoluteProof FLEX - a powerful, cross-platform, Java-based utility that enables quick integration of AbsoluteProof into wide variety of environments, including script-based web applications; and supports administrators in testing and managing "sealed" content produced by other applications
- Software Development Kits - for integration of AbsoluteProof into virtually any environment, including custom applications, commercial products, cloud services, content management systems, web and mobile applications, scanners, etc. SDKs are available for Java, .NET, C++, as well as a REST-based SDK that can be used for any language or environment.